The status of PDF use

With the reorganization of the Internet environment represented by the Internet and Intranet, opportunities for accessing the Portable Document Format (PDF) are increasing. PDF can compress the original file from 1/10 to 1/40 of its original size, while maintaining the original file format. In addition, files can be shared on multiple work platforms such as Windows or Macintosh environments. These are the biggest features of PDF. PDFs can be processed regardless of their quality for transaction-oriented documents or documents for commercial printing. Therefore, they can be applied in a variety of situations, but are not used in the field of prepress engineering but information. Sending, etc., is applied in the office area. In June last year, Acrobat 4.0, which was largely deprecated in its function, expanded its functions in word processing and database network coordination, and further inserted support for specific information (ICC Profile) for Japanese and communication control agencies. To the needs of the prepress engineering field, the needs of the above two fields were combined to make various functional expansions. Through this functional expansion, it is expected that the opportunities for application in prepress engineering will gradually increase. The reason why PDF is encouraged to share information on various work platforms is because PDF puts all the information that can constitute a file, such as layout information and font information, into the specifications of its files. When sharing files from a plurality of work platforms, the biggest problem is the coding of text (a combination of text and fonts in the computer). On the PDF, the encoding of each operating system is once replaced with CID encoding, thereby enabling sharing of information between different operating systems. In addition, the loading of fonts involves not only recording outlines, but also the types, names, special information (used when representing small-size texts), coding information, and the like of the fonts, and all information required for presentation is loaded. Into. PDF is based on this function to build the basis for sharing information. In the past few years, in many enterprises, the preparation of the network environment has progressed, and many personal computers have been set up in offices. 1 scene per person is also very common. Documents such as personal papers, meeting records, and report papers were gradually changed to application software for word processors. Although there are several types of word processing software sold, basically their application software cannot be used for data. In the current situation, the management of documents in the enterprise is stored in units of files on the common disk of the data manager, and there are many situations in which there is a desire for sharing. In addition, the introduction of coordination software (groupwear) to prepare for the application report and a variety of final accounts to become electronic. If the author is not familiar with the operating methods of his application software, he will not be able to play with it and feel that the burden is not light. However, Acrobat 4.0 has already completed several expansions for the office and can finally build a document management system that successfully uses PDF. 1. Integration with office application software (1) Convert PDF data to formatted data. As a text format, there are a font name, a text color, a genre, a specification, and the like. As a paragraph format, there are intervals before and after paragraphs, line spacing, indentation, and so on. (2) The table in PDF is treated as table data in Excel. (3) From the office to Acrobat 4.0, it is possible to open the PDF with the mouse and print. 2. Translate past documents into Acrobat 4.0 and convert the scanned data directly to PDF format. Paper-based documents of the past can be directly converted to PDF after being input by a scanner, and can also be applied in document management. There has long been an "electronic document management" application method, and several software products have become available. Inside the company, PDF is only used as image data, and its full-text search function cannot be used. However, after the scanned data is textualized by the OCR software, it can be combined with full text search. 3. As a means of communication, PDF PDF is mainly used on computers. It has been used for the same purpose as paper documents and for viewing data. As for Acrobat4.0's annotation processing method and electronic signature function, even meeting documents and application reports can also be completed by PDF. It is based on the format function and newly-installed annotation processing methods and electronic signature functions. PDF, to build documents to achieve "coordination software" application purposes. In turn, it is combined with the authentication system, giving each user a limited reference. The future PDF will be able to apply all types of documents that have been completed on paper base, and it will also increase the application as a means of communication. The information disclosure of government agencies and local governments is based on the administrative information promotion plan that began several years ago. Government departments and local governments are included. We promptly carry out the rectification of the information and communications infrastructure, the sharing of information, and electronic applications for various applications. In order to make such information available, it must be made public. 1. Current status of information disclosure As a medium for the use of information disclosure, the Internet has become the main force in addition to paper. The guide page was established long ago in government departments. Although it was a department, information disclosure has begun. In the area of ​​local governments, guide pages have also been created to provide information on various activities, meetings, etc. For families that do not purchase personal computers and citizens who do not have access to the Internet, there are several local jurisdictions that have installed several personal computers connected to the Internet and opened "information disclosure rooms." At present, local governments that disclose information as mentioned above are still few, but once the information disclosure law is published, it will undoubtedly increase rapidly. 2. To digitize official documents, public documents must be digitized. It is necessary that the official documents can be stored for a long period of time. When the documents are processed by a word processor or the like, it is likely that the original documents cannot be read on the basis of the changes made to the software or the computer. As a result, the tendency to use SGML has increased with regard to the preservation of official documents. Because SGML itself does not have the concept of typesetting genre, it is necessary to make use of layout design software to make information visible to the eye. As a representative software, Adobe's Frame Maker+SGML. This software is a combination of the SGML logo and the frame maker + SGML typesetting genre. It is represented by a layout that has been set in advance to input SGML data. This frame maker + SGML can be output by Postscript format, and can also be directly output as a PDF. 3. There is an increase in the use of PDF to compile official documents. Documents for office documents such as official documents are printed on paper, but this must be consistent with that posted on the Internet and must not rely on the user's environment. In order to meet these conditions, it would be best to use PDF from then on. At present, the manuals and manuals stipulated by the paper media describe the various forms of application reports and procedures. There are a large number of them, and various types of paper formats are also varied. Most of them are not Is loaded. In fact, these styles are the most valuable. Instead of making PDFs of regulatory and regulatory documents, these styled articles should be PDF-enabled first and then incorporated into the Internet or CD-ROM. Financial Institutions and PDF As a result of the financial crisis, the awareness of the banking and insurance industries has changed. According to the rationalization and the development of new products, under the conditions of complete liberalization, it is planned to gain advantages. The rationalization of document management and international coordination are part of this. 1. Documentization of documents Financial products need the approval of the supervisory department before they can start to face the market. Therefore, they must follow the procedures for application and approval. For any newly planned product, its documents are related to those of previous sales of the product. In this case, the related documents must also be applied together. Therefore, it is necessary to find out relevant parts from a large amount of paper materials, and to make necessary modifications and processing in order to apply. For this step, many staff members need to spend a lot of time, which will delay the introduction of new products. In addition, information about new commodities may be leaked, which makes document management itself difficult when it comes to international coordination. As a result, there are increasing concerns about building a database for document management within financial institutions. According to the conditions and special agreements, financial products have different kinds of goods. In addition, for insurance products, etc., it is necessary to store files for a long period of time, and similar to government departments, a document database using SGML is constructed. 2. Future sales channels and PDF of financial products With the ease of various restrictions, the types of financial products and their sales channels have also undergone various changes. It can be seen that financial products that are the basis for products and individual-oriented products for each company, that is, additional products that meet the conditions and special contents are sold. It is of course good to prepare documents based on each customer's account for each type of product, but it can also be compiled using a word processor. Therefore, there may be problems with being copied. The file formatted as a PDF file directly from the file database and attached with an electronic signature can prevent tampering and copying. In addition, the use of the Internet to sell financial goods has increased. A brochure similar to a product introduction has been realized in PDF. However, at present, documents relating to the signing of treaties, such as treaty entries, have not yet been approved for publication on the Internet and can only be provided on paper. However, with the improvement of the network environment and the improvement of security technology, it can be expected that documents related to the contract will be passed through the Internet and will be recognized. As long as the document is translated into PDF, and the construction of the paper surface is constructed as a source, it can be smoothly transferred to the network. Product Catalogue, Advertising, and PDF 1. Implementation of Online Proofing Online proofing using PDF is popularized by the advertising industry as the center. However, for the use of the original version of PDF, its on-line proofing is like putting a sticky note on copy paper. It uses Acrobat's notebook function and is simple. However, if you want to conduct online proofing, most of them are directly deleted by pens, and notes can be pasted with the notebook function. Anybody can delete it, but previous PDFs cannot perform adequate proofing. In order to solve these problems, plug-in software such as AC Check has come out. In terms of Acrobat 4.0, the number of annotation software has gradually increased, and the expansion of notebook functions has been carried out. Furthermore, supplementary content that incorporates Japanese fonts and communication control agency specific information has formed a more substantial environment for enabling online proofing. The reason why fonts are allowed to be loaded is that since only the CID-type PS fonts and True Type fonts were originally available, there is no gain in the commercial printing area that uses the OCF-type PS fonts, and it is not cheap to incorporate font functions. Therefore, in the future, online proofing using PDF will be widely used, centered on Windows DTP, which uses more True Type fonts. 2. The construction of PDF database There are several online publications that use PDF. Like pages of maps, intelligence magazines, academic books, etc., they must be applied at the request of the reader. In other words, the same genre as paper is managed on a page-by-page basis, and the use of PDF features is fully utilized. In recent years, companies have paid attention to one-to-one marketing that fits individual customer needs in conjunction with consumer personal information. Selecting the information needed by each person, the opportunity offered by using PDF will increase. The publication of information in accordance with the project for the PDF, should be combined with each consumer's preferences, unified to a PDF file. In order to implement this method, two databases need to be built. (1) Database for content. It is not a PDF file as a whole, but it is a PDF that is a part of a component (such as a note, a figure, etc.) and is a PDF that manages each part. (2) Database for personal information. A database that manages the range of preferences of each consumer, past transaction content, and the like. The use of such methods is suitable for the application of product catalogs. As long as everyone's preferences constitute the project, they will be able to compile individual product catalogues. In addition, all items such as second-hand goods information or rental information that are published every week can not only be replaced, but also items that have already been sold can be deleted, and new items that are newly released will be added. In view of this, it is also conceivable that as long as the basic data is sent once and then the replacement item is transmitted from the replacement item, the difference is often obtained.